Documenting the Reference Check

In case of a lawsuit, or even just to protect yourself in case an employee you hire later proves unsatisfactory, you should document every step of your reference check in order to show that you acted reasonably in hiring the applicant based on the information that you had.

Business Tools

The Business Tools contains a reference check control form to help you document your reference checks effectively.

For employers of 15 or more, employment application and reference check records must be kept for at least one year, even for the applicants you don't hire.

In order to avoid questions regarding your hiring methods, it is a good idea to create the following documents as you perform a reference check:

Keep the records, once you have gone to the trouble of documenting your actions, as indicated below: