Benefits: Do you extend credit to your customers? If you do, two things are essential to maintaining control of your receivables. First, you need to maintain an accurate accounts receivable ledger for each customer — in other words, an up-to-date record of each customer's charges, payments, and balance due. Second, you also need to be able to send an accurate monthly statement to every customer who owes you money.

To help you accomplish both tasks, we have designed a spreadsheet, contained in the attached file, that combines the accounts receivable ledger and customer statement of account. You can use it to keep track of charges and payments on each customer's account and then, at the end of the month, send the same form to your customers, reminding them of their balance due.

File Description: The file contains a Microsoft Excel (version 4.0 and above) spreadsheet template. Once you've downloaded the file, you must copy it to your EXCEL\XLSTART directory in order to use it.

Customer statement of account template

For assistance on downloading a file, click here.

Special Features:

• Download this spreadsheet template just once, and be able to use it to create a statement of account for each of your customers.
• Customize the statement to meet your needs. Add or delete entries, move things around, or modify the format of the statement any way you like.
• Use this same template to maintain accurate accounts receivable ledgers and as a statement of account to send to each customer who owes you money.

For background information as well as information on related topics, see accounts receivable ledgers.